MISD Records Requests

Public and student records Requests

The Mercer Island School District is committed to public accountability and open government. It is the policy of the district to make available to the public any and all identifiable district records, subject only to exceptions contained by law. The District responds to Requests for Access to Public Records in accordance with state policy in RCW 42.56 and Mercer Island School Board policies 4040 and 4040P. 

Please review the policies before making your request.

Also, please be aware that the District's website is a source of many readily available documents online. These documents include board policies, meeting agendas and minutes, all written records as part of agenda items including but not limited to briefing papers, newsletters and press releases, finance information, enrollment and class size statistics, collective bargaining agreements, and much more.

Timeline

Once a request is received by the District, the District will respond to the requestor within five (5) business days by either providing the record or a reasonable estimate of time necessary to respond to the request. Fees may apply to public records requests. Requestors will be notified of any fees assessed and payment may be required before records are released. If you do not receive a response including this information within five (5) business days of submitting your request, please contact the District's Public Records Officer, Ruby Peters, at misdpublicrecords@mercerislandschools.org, or 206-236-3367, to ascertain whether your request has been received.  

Making A Records Request

 Records Center GovQA portal

Use our Records Center GovQA portal to submit a records request electronically and browse frequently asked questions. As of April 21, 2023, all new requests will be processed through the GovQA portal regardless of how the request was received. Hard copy of records can be made available upon request. 

OR submit a request by:

Mail/In Person
Public Records, Mercer Island School District
Attn: Ruby Peters
4160 86th Ave SE
Mercer Island, WA 98040

Phone
206-236-3367 

If you do not opt to lodge your request using the above Records Center GovQA Portal and you are requesting student or staff directory information, you may be asked to sign a declaration that the information will not be used for commercial use.

If you have questions or concerns, please email misdpublicrecords@mercerislandschools.org.

Public Records Fees

The District’s fee schedule is outlined in District Procedure 4040. 

• Paper copy records @ $0.15 per page
• Outsourced copies @ actual vendor cost
• Records scanned into electronic format @ $0.10 cents per page
• Electronic records @ $0.05 per every four files/attachments
• Electronic records @ $.10 per gigabyte
• Digital storage media or device @ actual cost
• Outsourced video/audio reproductions @ actual vendor cost
• Customized service charge
• Flat fee of $2.00
• Shipping container/envelope and postage or delivery fee

The District will release all available records upon receipt of payment, and you will be notified via the GovQA portal that your records are available for review (or by alternative method upon request).

Make a Fee Payment

FEE PAYMENT                                     INSTRUCTIONS

Requestors may remit payment of applicable fees pertaining to their public records request via credit card through InTouch Receipting here (preferred method) or by cash, check or money order payable to the Mercer Island School District. Step-by-step instructions for electronic payment can be accessed here. Alternatively, payment may be mailed or hand-delivered to:

Mercer Island School District
Attn: MISD Records Office
4160 86th Ave SE
Mercer Island, WA 98040

If applicable, requestors will be notified of specific payment instructions when their records are available for review. Payment must be provided within thirty (30) days of notification.

Public Records Request LogS

In accordance with Mercer Island School Board Policy 1800 OE-9, each year the District provides a synopsis of received Public Records Requests, who requested it, the number of pages provided and an approximation of the cost incurred by the District in fulfilling each individual request. Once presented to the Board, this information is posted on the Board Docs website. Requests for student records are not published.  

Find the Public Records Logs here.

logs