Notice of the District's Use of Directory Information

  • FERPA requires the District, with certain exceptions, to obtain your written consent prior to the disclosure of directory information from your child’s education records. However, the District may disclose appropriately designated directory information without your written consent, unless you have advised the District to the contrary in accordance with District procedures.

    The District has designated the following information as directory information: the student’s name, address, telephone number and electronic mail address; photograph; date and place of birth; major field of study; dates of attendance; grade level; participation in officially recognized activities and sports; weight and height of members of athletic teams; degrees, honors and awards; the most recent educational agency or institution attended; student identification number, user ID, or other unique personal identifier used to communicate in electronic systems that cannot be used to access records without a PIN, password, etc.

    The primary purpose of directory information is to allow the District to include this type of information from your child’s education records in certain school publications. Examples include: a student directory; mailing lists for parent groups that are organized in affiliation with and support of schools (e.g., PTSA or the Mercer Island Schools Foundation); a playbill, showing your student’s role in a drama production; school yearbooks and newspapers; commencement programs and honor rolls or other recognition lists; sports activity sheets, such as for wrestling, showing weight and height of team members; other school, curricular, or extracurricular activities.

    The District can also disclose directory information to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, federal law requires the District to provide military recruiters, upon request, with the following information for 11th and 12th grade students – names, addresses and telephone listings – unless parents have advised the District that they do not want their child’s information disclosed without their prior written consent.

    If you DO NOT want the District to disclose directory information from your child’s education records without your prior written consent, you must notify the office at your child’s school in writing by September 15th of each school year. Otherwise, the District may disclose directory information from your child’s education records as described above.